Efficiency

RAMMPP
Reports, Approvals, Meetings, Measures, Policies, Practices

What is it ?

RAMMPP is an easy-to-use chart that helps teams to recognize the ‘low hanging fruit’ in the clutter and inefficiency that sneaks into our daily activities.

RAMMPP allows the team to seize easy-to-do opportunities to help increase efficiency.

RAMMPP focuses attention on:

  • Reports
  • Approvals
  • Meetings
  • Measures
  • Policies
  • Practices

When is it used?

RAMMPP is used:

  • To produce more time for people, teams and departments in organizations
  • When burdensome bureaucracy and administration occurs
  • To increase effectiveness and GET THINGS DONE

Advantages

RAMMPP is:

  • Easy-to-use yet very effective
  • Creates necessary time for other matters
  • Creates times for involved problem solving
  • Team gets a feeling of a ‘quick win’

Pitfalls

  • If ‘in department’ approach is adopted, ensure internal customers are in the loop
  • Staying in a ‘functional silo’. This technique helps reduce waste across business processes

Process

  • Before a meeting/occurrence ask people to think about what they are accountable/responsible for in relation to RAMMPP headings
  • Bring the team together and explain RAMMPP chart
  • Record the activities of the team, individual, department, company or external (Maximum of 5 for each individual to avoid overload)
  • Populate the matrix
  • Work down the matrix, on row at a time, and explore with the team what changes could be made to the way of doing things at the moment (Use the rating scale below)
  • Capture agreements and commitments as you work through the matrix
  • On completion, summarize the actions and set up a review date

RAMMPP MATRIX CHART

Areas Of Responsibility Could it be:
Self Team Department Company External
  • Eliminated
  • Partially eliminated
  • Delegated
  • Done less often
  • Done simpler
  • Done with fewer people
  • Done with technology
  • Other?
Reports
Approval
Meetings
Measures
Policies
Practices

RAMMPP WORKSHOPS

When you get Gerrit Cloete to facilitate this process, you get the added value and benefit of someone who has:

  • Experienced the core of project management, product development as well as production and strategic planning over a 13 year period in a corporate environment
  • Assisted people on a personal and managerial level in creating meaningful goals and developing positive mental attitudes towards themselves and all areas of their lives.
  • He did this as a trained facilitator of Success Motivation International
  • Facilitated public and in-house corporate workshops while being part of the South African company representing the Franklin Covey Company. These workshops include The 7 Habits of Highly Effective People; The 4 Roles of Leadership, First Things First. For this he went to the USA to become a certified facilitator, trained by senior members of Franklin Covey.
  • Experience in assisting people in discovering their unique patterns
Effective processes implies that the need for control diminishes
Chapter 4
p.7
Is it true that if effective processes are in place in the company, the need for control diminishes?
If internal processes are well-established, the results potential of the company is correspondingly high. Effective processes have two major effects on the way the company and its people function:
People know what to do, when to do it and how to do it.
They are enabled by having access to the information needed to perform their jobs.
By introducing effective processes, employees know who is responsible for what. This contributes to better relations in the workplace.
With effective flow of correct information; the right vision and actions follows. Therefore having a greater potential for results in a team and company:
Thank you to: Jobau Gray for the graphic presentation
If strong processes are in place, employees in the company know who must do what by when. This results in efficiency and order within the company, which obviously impacts positively on the results potential of the company.
If everybody shares the same vision, purpose and values, the need for control is drastically diminished, without compromising the high results potential of the company.
On the other hand, if processes are not in place, employees won’t know exactly when to do what. This can lead to weak relationships, confusion,
a high need for control and, inevitably, a low results potential for the company.

Effective processes implies that the need for control diminishes

Chapter 4 p.7

w&t_question

I Ask

Is it true that if effective processes are in place in the company, the need for control diminishes?

w&t_exclamation

I Answer

If internal processes are well-established, the results potential of the company is correspondingly high. Effective processes have two major effects on the way the company and its people function:

  1. People know what to do, when to do it and how to do it. They are enabled by having access to the information needed to perform their jobs.
  2. By introducing effective processes, employees know who is responsible for what. This contributes to better relations in the workplace.

With effective flow of correct information; the right vision and actions follows. Therefore having a greater potential for results in a team and company:

w&t_ch4_f_process_vs_control

Thank you to: Jobau Gray for the graphic presentation

w&t_binoculars

I Explain

If strong processes are in place, employees in the company know who must do what by when. This results in efficiency and order within the company, which obviously impacts positively on the results potential of the company.

If everybody shares the same vision, purpose and values, the need for control is drastically diminished, without compromising the high results potential of the company.

On the other hand, if processes are not in place, employees won’t know exactly when to do what. This can lead to weak relationships, confusion, a high need for control and, inevitably, a low results potential for the company.