effective team

RAMMPP
Reports, Approvals, Meetings, Measures, Policies, Practices

What is it ?

RAMMPP is an easy-to-use chart that helps teams to recognize the ‘low hanging fruit’ in the clutter and inefficiency that sneaks into our daily activities.

RAMMPP allows the team to seize easy-to-do opportunities to help increase efficiency.

RAMMPP focuses attention on:

  • Reports
  • Approvals
  • Meetings
  • Measures
  • Policies
  • Practices

When is it used?

RAMMPP is used:

  • To produce more time for people, teams and departments in organizations
  • When burdensome bureaucracy and administration occurs
  • To increase effectiveness and GET THINGS DONE

Advantages

RAMMPP is:

  • Easy-to-use yet very effective
  • Creates necessary time for other matters
  • Creates times for involved problem solving
  • Team gets a feeling of a ‘quick win’

Pitfalls

  • If ‘in department’ approach is adopted, ensure internal customers are in the loop
  • Staying in a ‘functional silo’. This technique helps reduce waste across business processes

Process

  • Before a meeting/occurrence ask people to think about what they are accountable/responsible for in relation to RAMMPP headings
  • Bring the team together and explain RAMMPP chart
  • Record the activities of the team, individual, department, company or external (Maximum of 5 for each individual to avoid overload)
  • Populate the matrix
  • Work down the matrix, on row at a time, and explore with the team what changes could be made to the way of doing things at the moment (Use the rating scale below)
  • Capture agreements and commitments as you work through the matrix
  • On completion, summarize the actions and set up a review date

RAMMPP MATRIX CHART

Areas Of Responsibility Could it be:
Self Team Department Company External
  • Eliminated
  • Partially eliminated
  • Delegated
  • Done less often
  • Done simpler
  • Done with fewer people
  • Done with technology
  • Other?
Reports
Approval
Meetings
Measures
Policies
Practices

RAMMPP WORKSHOPS

When you get Gerrit Cloete to facilitate this process, you get the added value and benefit of someone who has:

  • Experienced the core of project management, product development as well as production and strategic planning over a 13 year period in a corporate environment
  • Assisted people on a personal and managerial level in creating meaningful goals and developing positive mental attitudes towards themselves and all areas of their lives.
  • He did this as a trained facilitator of Success Motivation International
  • Facilitated public and in-house corporate workshops while being part of the South African company representing the Franklin Covey Company. These workshops include The 7 Habits of Highly Effective People; The 4 Roles of Leadership, First Things First. For this he went to the USA to become a certified facilitator, trained by senior members of Franklin Covey.
  • Experience in assisting people in discovering their unique patterns
The different aspects concerned with mentoring in a company
Chapter 8
p.1
Some companies have formal mentoring programs in order to assist new team members.
Is there a mentoring program within your company?
To assist all team members of to reach their maximum potential, is fundamental to the philosophy of the company. An active mentoring program is therefore part of the management process within the organization.
Every person should aspire to become a mentor since that is the best mechanism whereby succession planning occurs. Succession planning in turn is the best way to ensure your own advancement.
The following Mind Map illustrates the processes which show successful mentoring as well as the links to the other skills described in this book.
Mentoring:
Understanding human needs
Responsibilities of a mentor
Mentoring, Coaching and Councelling.
Other skills required for mentoring:
Career planning and performance management
Interpersonal skills
Effective team skills
Underlying principles

The different aspects concerned with mentoring in a company

Chapter 8 p.1

w&t_question

I Ask

Some companies have formal mentoring programs in order to assist new team members.

Is there a mentoring program within your company?

w&t_exclamation

I Answer

To assist all team members to reach their maximum potential, is fundamental to the philosophy of the company. An active mentoring program is therefore part of the management process within the organization.

Every person should aspire to become a mentor since that is the best mechanism whereby succession planning occurs. Succession planning in turn is the best way to ensure your own advancement.

w&t_binoculars

I Explain

The following Mind Map illustrates the processes which show successful mentoring as well as the links to the other skills described in this book.

w&t_ch8_a_mentorship

Mentoring

Other skills required for mentoring

Effective team skills
Equip a team with effective team skills for maximum contribution
Chapter 6 p.1
You have often referred to Teams and Team Members.
What must I do to become an effective team member?
A team is composed of a number of individuals
working towards a common goal.
In the life of any team certain needs or problems crop up from
time to time. Sometimes a need for creativity arises;
issues arise that need to be resolved within the team;
different interests or points of view have to be reconciled to ensure maximum gain.
Equipping each team member with effective Team Skills will ensure maximum contribution by each member to the team process and ensure that the team adds maximum value to the customer and other stakeholders … And ultimately adds value to themselves.
Once again we present a MIND MAP to guide us on a journey through the most important principles which effective team members should master.
Remember however that an understanding of all the other skills described in this book are essential for the effective operation of teams.
Effective team skills:
The Issue Resolution model
The Six Thinking Hats
Win-Win Negotiation for maximum joint gain
Common problems with meetings
Conflict management
Creative and objective problem solving
Decision making model

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team player skills

Effective Team Player Skills

Equip team members with effective team player skills for maximum contribution

(See also: Seven habits of highly successful people)

Effective team skills

This info sheet work in a question and answer fashion. First we ask the most common question on team player skills and then provide answers with detailed explanations.

team player skills

Ask

You have often referred to Teams and Team Members.

What must I do to become an effective team member?

team member skills

Answer

A team is composed of a number of individuals working towards a common goal.

In the life of any team certain needs or problems crop up from time to time. Sometimes a need for creativity arises, issues arise that need to be resolved within the team, different interests or points of view have to be reconciled to ensure maximum gain.

effective team working skills

Effective Team Working Skills

Equipping each team member with effective team skills will ensure maximum contribution by each member to the team process and ensure that the team adds maximum value to the customer and other stakeholders … And ultimately adds value to themselves.

effective team member

Explain

We provide a list of effective team member skills below to guide you on a journey through the most important principles that effective team members should master.

An understanding of all the other skills mentioned below are essential for the effective operation of teams.

Effective team skills

Interpersonal skills
Effective interpersonal skills are based on effective communication
Chapter 5
p.1
I am of the opinion that the way I get along with my colleagues is very important for my success. What can you teach me about interpersonal skills?
You are right – this is a critical aspect of success. Effective interpersonal skills in your business life as well as your personal life are based on effective communication.
Your contribution and value-add depend in large measure upon your ability to communicate effectively with customers and team members, understanding their behavior and upon the nature of the relationship you maintain with them.
Equally important is your own self-awareness of how you respond to others and how you are perceived by your customers and team members.
This section of the book deals with the various tools and concepts that will assist you in managing Interpersonal relationships.
But first – let’s study the Mindmap.
Apply the process of Actions & Results rather than Analysis & Understanding.
Use your great personal capacity and gain in understanding of how and where you do your best work while you work; avoid focusing on analyzing yourself and once you understand you will do something. Take action and learn as you do, rather than analyzing, trying to understand and then doing.
Interpersonal skills:
7 habits of highly effective people
Growing the arena – The Johari window
Stimulus and response
Association and Dissociation
Finding common ground
Understanding DISC profiles
Feedback gap:
Stimulus and response
Responding to anger signals
Effective questioning
Productive listening
Association and dissociation

Effective interpersonal skills are based on effective communication

Chapter 5 p.1

w&t_question

I Ask

I am of the opinion that the way I get along with my colleagues is very important for my success. What can you teach me about interpersonal skills?

w&t_exclamation

I Answer

You are right – this is a critical aspect of success. Good interpersonal skills in your business life as well as your personal life are based on effective communication.

Your contribution and value-add depend in a large measure on your ability to communicate effectively with customers and team members; understanding their behavior and respecting the nature of your relationship.

Equally important is your own self-awareness of how you respond to others and how you are perceived by your customers and team members.

w&t_binoculars

I Explain

This section of the book deals with the various tools and concepts that will assist you in managing interpersonal relationships.

But first – let’s study the Mindmap.

Apply the process of Actions & Results rather than Analysis & Understanding.

Use your great personal capacity and gain in understanding of how and where you do your best work; avoid focusing on analyzing yourself and thinking that once you understand yourself you will do something.

Take action and learn as you do, rather than analyzing, trying to understand and then doing.

Interpersonal skills

Close the Feedback gap